Purpose of your Job

In this role, you ensure that our people-centered HR/People services run smoothly, efficiently, and compliantly across all global locations. You play a key part in creating a seamless employee experience - from hiring to onboarding to offboarding - while supporting scalable HR/People operations for our growing international organization.
You bring structure to complexity, heart to processes, and impact to everything you do.

Note: This is a temporary 14‑month parental leave substitution.

Your Responsibility

People Services & Process Excellence:

Ensure high-quality, people-focused administrative support throughout the full employee lifecycle.
Manage documentation and processes such as contracts, onboarding, offboarding, leave management and international payroll preparation.
Maintain and further optimize Personio to enable accurate reporting, KPIs, and data quality.
Support the implementation of fair and consistent policies and HR/People standards across all countries (DE, NL, AT, USA, UK, etc.).
Act as a helpful, empathetic point of contact for all employees regarding People Services.

Payroll & Compliance:

Prepare and administer payroll-relevant data for external partners.
Collaborate closely with Finance and external service providers to ensure smooth, accurate and compliant payroll processes.
Safeguard data privacy, legal compliance, and alignment with internal and external requirements.

Continuous Improvement & Collaboration:

Contribute to optimizing and digitalizing HR processes and systems.
Support cross-functional projects and organizational development initiatives.
Bring new ideas, challenge existing structures, and actively help us to grow.

What you need to succeed

Successfully completed commercial training or a degree in human resources, or a related field.
Minimum of 3 years of relevant professional experience in HR/People operations, personnel administration, payroll support, or a comparable role, ideally within an international environment.
Strong affinity for digital tools and HRIS systems; practical experience with Personio is a strong advantage.
Proficiency in MS Office (particularly Excel and Word); experience with collaboration platforms such as Microsoft Teams or Confluence is welcomed.
Solid understanding of labor law and social security regulations, with the ability to apply them in day-to-day HR/People processes.
High attention to detail, and a structured, process-oriented working style.
Excellent communication skills in German and English, both written and verbal.
A collaborative team player with a proactive mindset and strong interpersonal abilities.
Curious, open-minded, eager to learn, and comfortable working in dynamic and evolving environments.
High level of reliability, personal accountability, and the ability to manage multiple priorities effectively.
Professional demeanor, discretion, and a strong sense of responsibility when handling sensitive employee information.

People Operations Specialist (f/m/d)