About the position

We are seeking a proactive and highly organized Assistant to provide direct support to our CEO, with a primary focus on scheduling and managing meetings. This role is essential to ensuring the CEO’s time is effectively utilized, supporting strategic priorities, and maintaining seamless organizational communication.

What you will do

Calendar Management: Maintain and coordinate the CEO’s schedule, ensuring efficient time management
Meeting Coordination: Schedule internal and external meetings, including agenda preparation and follow-up
Communication Liaison: Act as the main point of contact for scheduling requests, ensuring clear and professional communication
Travel Arrangements: Organize travel itineraries when necessary, considering meeting commitments
Document Preparation: Prepare materials for meetings, including reports, presentations, and briefing documents
Task Prioritization: Identify scheduling conflicts and suggest resolutions to optimize the CEO’s availability
Confidentiality & Discretion: Handle sensitive information with the highest level of professionalism

What you will need

Master’s degree in business administration or a related field
Fluent written and verbal communication skills in Mandarin Chinese, German, and English
Strong proficiency in calendar management, scheduling software, and office productivity tools
Excellent organizational and time-management skills
Ability to anticipate needs and proactively address scheduling challenges
High level of discretion when handling confidential information

Assistant to CEO (m/f/d)